Give each line item an identity
Include an item reference, name, manufacturer where specified, complete model, quantity and units. Attach the relevant drawing or datasheet and record its version. A photograph is useful supporting information, but should not replace dimensions or interface requirements.
Record the conditions that control selection
State material, connection standard, dimensions, seal and end-cap arrangement, ratings and the actual operating duty. Identify products that must remain the specified brand and products for which an alternative can be considered.
Make unknowns visible
Mark missing information and distinguish confirmed lines from items requiring clarification or supplier enquiries. If a substitute is proposed, compare the important differences and obtain approval before changing the list.
- Item reference, full model and specification revision
- Quantity, units, interfaces and operating conditions
- Permitted alternatives, required documents and inspection scope
- Destination, packaging, timing and consolidation preferences
Keep the accepted list for reorders
Retain the approved BOM, drawings, change history and order reference. These records provide a clearer starting point for future consumables, spare parts and system maintenance.
OSMIVO technical resources · Updated 28 October 2026. General procurement guidance; confirm exact-model information against current manufacturer documentation.